In cases of concealed damage, a report should be made by the Department immediately to the delivering carrier. Any visual damage should also be noted on the freight bill before signing. Inspect all packages for damage to the outside container. If not, the Department should require the driver to write the number of packages received on the bill before signing. When receiving items from freight companies, the number of packages received should match exactly the number on the freight bill. This information is typically noted on the packing list.ĭepartments are advised to notify in writing any failed inspection results discovered during inspection and provide the results to the supplier and the Purchasing Agent for appropriate action. The Purchasing Agent should be notified by the Department whenever this occurs.ĭepartments should contact the appropriate Purchasing Agent whenever a purchase is received as a partial delivery without acknowledgement or notification from the supplier. Suppliers are not allowed to substitute products or deliver more than the amount ordered without prior approval from either the department or the Purchasing Agent.
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